NYC Business Emergency Preparedness Guide | Free PDF

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NYC Business Emergency Preparedness Guide – Free PDF Download

Ready New York for Business: Emergency Planning and Disaster Preparedness

Emergencies can happen without warning. Fires, severe storms, flooding, power outages, telecommunications failures, and transportation disruptions can affect business operations, employee safety, customer service, and financial stability.

New York City business owners should establish emergency preparedness procedures before a disaster occurs.

The Ready New York for Business Guide, published by NYC Emergency Management and the NYC Department of Small Business Services, provides practical information to help businesses prepare for emergencies, protect employees, reduce potential losses, and restore operations following unexpected disruptions.

Download this 8-page NYC emergency preparedness guide FREE.

What Is Included in the Free Emergency Preparedness Guide?

The publication explains five important steps for preparing your business.

1. Understand Potential Business Hazards

Identify emergencies that could interrupt daily operations, including:

  • Fires and smoke emergencies

  • Severe weather and storms

  • Electrical and power outages

  • Telecommunications disruptions

  • Transportation interruptions

  • Other natural and human-caused emergencies

Business owners should evaluate how these situations could affect employees, customers, equipment, building access, and essential operations.

2. Develop a Business Continuity Plan

A business continuity plan helps organizations maintain critical functions and recover after an emergency.

The guide recommends:

  • Identifying essential business operations.

  • Establishing employee responsibilities.

  • Maintaining emergency contact lists.

  • Coordinating with vendors and suppliers.

  • Protecting important business records.

  • Keeping backup documents at an off-site location.

Planning ahead can help reduce operational interruptions and support faster recovery.

3. Communicate With Employees

Effective communication is essential during an emergency.

Business owners and managers should establish procedures to notify employees before, during, and after an emergency.

Recommended communication methods include:

  • Employee telephone contact trees

  • Emergency email notifications

  • Recorded telephone messages

  • Employee emergency preparedness training

  • Procedures addressing employees with disabilities and access or functional needs

Employees should understand how to respond to emergencies and where to obtain reliable information.

4. Protect Your Business Investment

Emergency preparedness also includes protecting business property, equipment, records, and financial resources.

The guide encourages businesses to:

  • Review existing insurance policies.

  • Consider property and business interruption coverage.

  • Evaluate potential cyber and data-related risks.

  • Back up important electronic information.

  • Identify essential equipment and replacement resources.

  • Prepare for disruptions to electricity, gas, water, sewer, and telecommunications services.

Appropriate insurance and contingency planning can help businesses manage unexpected losses.

5. Know How to Respond During an Emergency

Every business should establish an emergency action plan appropriate for its premises and operations.

Important considerations include:

Emergency Evacuation

  • Identify primary and secondary exit routes.

  • Display building evacuation maps.

  • Clearly identify entrances and exits.

  • Establish employee meeting locations.

  • Prepare emergency Go Bags.

  • Coordinate evacuation procedures with building management.

Shelter-in-Place Procedures

Some emergencies may require employees to remain inside rather than evacuate.

The guide discusses identifying suitable shelter areas, following instructions from emergency officials, and maintaining emergency supplies.

Emergency Supply Preparation

Businesses should consider maintaining accessible supplies such as:

  • Drinking water

  • Nonperishable food

  • Flashlights

  • Batteries

  • Emergency radios

  • Other essential emergency equipment

Printable Business Emergency Reference Card

The guide also includes an emergency reference card that businesses can complete and keep accessible.

The reference card contains spaces for:

  • Business name and address

  • Emergency meeting locations

  • Employee notification procedures

  • Insurance provider information

  • Utility company contacts

  • Telecommunications providers

  • Important business records

  • License and permit information

This reference card can help organize important information before an emergency occurs.

Who Should Download This Guide?

This publication is useful for:

  • New York City small business owners

  • Commercial building owners

  • Property management companies

  • Retail stores and restaurants

  • Office managers

  • Building supervisors

  • Business tenants

  • Nonprofit organizations

  • Business continuity and emergency planning personnel

Free PDF Download – Ready New York for Business

Document: Ready New York for Business

Published by: NYC Emergency Management and NYC Department of Small Business Services

Edition: 2020

Pages: 8

File Format: PDF

Download Price: FREE

The attached publication can be downloaded, saved, or printed for reference when developing business emergency preparedness procedures.

For additional information and current NYC emergency planning resources, visit:

https://www.nyc.gov/readyny

https://www.nyc.gov/preparemybusiness

Important Disclaimer

This free guide is an informational publication issued by NYC Emergency Management and the NYC Department of Small Business Services. HPDSigns.nyc is providing access to the publication as an educational resource.

HPDSigns.nyc is an independent signage supplier and is not affiliated with, endorsed by, or acting on behalf of NYC Emergency Management, NYC Small Business Services, FDNY, NYC Department of Buildings, or any other government agency.

This publication is the 2020 edition. Some information, contact details, procedures, and regulatory references may have changed since publication. Users should confirm current requirements with the appropriate government agencies.

The information is provided for general educational purposes only and does not constitute legal, engineering, fire safety, insurance, or professional compliance advice.

Downloading or reviewing this guide does not guarantee compliance with NYC building codes, fire codes, OSHA requirements, emergency preparedness regulations, or other applicable laws.

Business owners, employers, and property managers remain responsible for determining and meeting all applicable requirements for their specific premises and operations.

Provided as a free educational resource by HPDSigns.nyc.

 

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