Annual Residential Property Registration ( HMC § 27-2097)
Annual Residential Property Registration
Who Needs to Register
Property owners of residential buildings are required by law to register annually with HPD if that residential property is a multiple dwelling (3+ residential units) or a private dwelling (1-2 residential units) where neither the owner nor the owner's immediate family resides.
The annual registration deadline is September 1.
When am I required to register?
Annually between May 21st and September 1st of every year
- At any point during the year that the registration information changes
- As soon as you initially purchase a residential property that meets the criteria for registration
Building registrations must also be filed annually or whenever ownership changes or whenever the information on a valid registration changes (example, new managing agent or site management). HPD uses the contact information supplied in the registration for all official notifications, as well as in the event of an emergency at the property.
How to Register
The easiest way to register is by using HPD's Property Registration Online System (PROS). With this tool, owners and managers can:
- Update registration forms annually or as changes occur. (You still need to print, sign and mail).
- Create new property registrations.
- Review and print a building's registration history and any submitted forms.
- Receive notifications electronically when forms are accepted or rejected.
- Link to the Department of Finance (DOF) for payment of the property registration fee.
Complete the form
Complete the online form and print it, or complete the form that is mailed to you. Once the form is completed, mail the form, signed and dated by the agent and the property owner listed on the registration form, to:
Department of Housing Preservation and Development
Church Street Station
PO Box 3888
New York, NY 10008-3888
Pay the registration fee
A $13 registration fee will be billed directly by the Department of Finance as part of your property tax collection Statement of Account, annually due on July 1st.
If you wish to apply your payment to only the Property Registration fee, you may pay online with a credit card at nyc.gov/payonline or visit a DOF Business Center.
If you wish to mail a payment, you must indicate clearly that the payment is for the Housing- Property Registration charge and include the Borough, Block and Lot of the property on your check (this information is on your registration form). Also indicate your Account number, which is the property registration number for your property. Mail payment to:
Department of Finance
P.O. Box 680
Newark, NJ 07101-0680
Registration Instructions are available in additional languages:
- Instrucciones del formulario de registro de la propiedad
- ИНСТРУКЦИИ ПО ЗАПОЛНЕНИЮ ФОРМЫ РЕГИСТРАЦИИ СОБСТВЕННОСТИ
- 부동산 등록 양식 관련 지침
- ENSTRIKSYON SOU PWOPRIYETE PESONÈL
- إرشادات الملكية الفردية
After Your Property Is Registered
After HPD receives your form and payment, HPD will notify you by mail or email. All notifications will be sent to the address of the managing agent identified on the form or to the owner if the owner is the manager. If you do not receive a receipt or a correction form within 2-4 weeks of submitting your form, you can check using HPDONLINE or through your PROS account to verify whether you validly registered. Contact the Registration Assistance Unit if you have questions or concerns regarding corrections or questions.
Failure to Register
Buildings without valid property registration are subject to civil penalties of $250-$500, may be issued Orders, and will be ineligible to certify violations, request a Code Violation Dismissal, or initiate a court action to recover possession of the premises for nonpayment of rent.
If you receive an Order to register, you must register to remove it. Once your registration is valid, HPD will administratively remove the violation; you do not need to take any additional action. Follow the instructions on this page or on the back of the Order to obtain a registration form or contact HPD with questions.
HPD is currently contacting unregistered properties with 3-5 dwelling units to encourage registration. View the Notice of Failure to Register. It is also available in additional languages:
- Aviso de incumplimiento por no hacer el registro
- Avis de défaut d’inscription
- Avi poutèt ou pa anrejistre pwopriyete ou
- УВЕДОМЛЕНИЕ ОБ ОТСУТСТВИИ РЕГИСТРАЦИИ
Schedule an Appointment Online
You can now schedule an appointment to speak with a Registration Unit representative about your property registration issues! Appointments are available through video-conference, over the telephone or in person.
To ensure the safety of our customers during the COVID-19 public health emergency, the Registration Assistance Unit (RAU) will reopen to the public, BY APPOINTMENT ONLY. The RAU will meet with you in person, at our main office located at 100 Gold Street in Manhattan, in relation to the below service(s) selected.
Services Available by Appointment
- Assistance with completing Renewal Registration Form
- Assistance to First-Time Registrants
- Property Sold to New Owner
- Responding to Registration Notice Received by HPD
- Certified Copy Request (In-Person) - Note: Maximum Number of Certified Copy Requests will be five (5) per Appointment.
Beginning Thursday June 2, 2022, the Registration Assistance Unit will be open to the public without an appointment on Thursdays between 9:30am and 1:00pm, and between 2:00pm and 4:00pm. You will not be able to enter the building after 4:00pm.
What types of properties are required to have Property Registration Statements filed with HPD?
An annual Property Registration Statement must be filed for:
- All residential properties with 3 or more units, including hotels, condominiums and cooperatives
- One and two-family dwellings if neither the owner nor any family member occupies the dwelling
What are the penalties for failing to register?
The issuance of a notice of information order.
- Civil penalties for failure to register, which can be imposed by the Housing Court, range from $250 to $500.
- If the property has three or more units, you will not be allowed to bring an action for nonpayment against a tenant in Housing Court.
- You will not be allowed to certify correction of HPD violations or file for a dismissal request or violation reissuance.
Who has to register?
The owner of the building must register
How do Property Registrations become valid?
Valid Property Registration requires both: 1) payment of $13 each year to the Department of Finance and 2) submission of a properly completed Property Registration Form to HPD.
How does filing a Property Registration Statement help owners?
Property registration with HPD is required under the New York City Housing Maintenance Code. Registration provides owners with an opportunity to be contacted by HPD and notified of any violations and emergencies at the property. Early notification will allow an owner to make necessary repairs and avoid the inconvenience and cost of having HPD perform emergency repairs. Registration may also prevent the issuance of violations and civil penalties for failure to register. Many other city agencies will also use HPD’s Registration to obtain contact information in the event of an emergency and during citywide emergency events, the City may use the contact information on file to provide valuable information or outreach.
When am I required to register?
Annually between May 21st and September 1st of every year
- At any point during the year that the registration information changes
- As soon as you initially purchase a residential property that meets the criteria for registration
What information must an owner provide to register a dwelling?
The Registration Statement must include owner name; owner business and residence address and phone number; if the owner of a multiple dwelling is a corporation the names and addresses of any person whose share of ownership of corporation exceeds 25 percent; if the owner of a multiple dwelling is a partnership, the name and business address of the partnership and the names and business addresses of each limited partner whose share of ownership of the partnership exceeds 25 percent; managing agent name, address and phone number; and a telephone number within the greater metropolitan area where an owner or managing agent may be reasonably expected to be reached at all times
Why is my e-mail address being requested?
Although they are not required, HPD is requesting e-mail addresses to assist the agency with contacting the managing agent and owner. eNotices of Complaint are being sent to owners upon receipt of a complaint. This service helps owners understand what conditions might need to be corrected before an inspection is conducted. HPD also plans to begin sending out eNotices when violations are issued. Owners will continue to receive Notices of Violation in the mail, but the eNotice will assist owners to quickly respond to violations and certify them in a timely manner. eNotices will also be used to remind owners about Property Registration deadlines and information.
Is a United States Post Office box an acceptable business address for purposes of the property registration?
No. For the purpose of the property registration, a United States Postal Service mail delivery box, a mail delivery box maintained through a privately operated mail handling facility or the address at which any similar service is provided is not a valid business address.
Where can an owner obtain a Property Registration Form?
Registration forms may be obtained through the (PROS). Registration forms are also available at each Borough Code Enforcement office, or our Registration Assistance Unit (RAU) can be reached at email@example.com or 212-863-7000 and is located at 100 Gold Street, Manhattan.
Who is required to sign the Property Registration Statement?
The Property Registration Statement must be signed by the owner, or, if the owner is a corporation, by any officer of the corporation. The managing agent must also sign the Property Registration Statement to indicate consent to such designation.
Does an owner who changes his/her address have to change the Property Registration Statement?
Yes. An owner must change the Property Registration Statement within 5 days if there is a change in address of the owner, a change in the list of officers of the owner/corporation, a change in the address of any of the listed officers, or a change in any of the managing agent’s information. There is no filing fee for updating information on a registration statement.
Are there any qualifications for being designated a managing agent?
Yes. A managing agent must be a “natural person” over age 21 and must reside in the city or customarily and regularly attend a business office maintained within the city. An owner or corporate officer who meets the qualifications may be designated to serve and can be registered as the managing agent.
Who should an owner contact for assistance with the registration process?
Owners who have questions or require assistance with the registration process may contact the Registration Assistance Unit at 212-863-7000 or by email at firstname.lastname@example.org.
What is the responsibility of a managing agent?
The managing agent is designated by the owner to be in control of and responsible for the maintenance and operation of the dwelling and to authorize, on behalf of the owner, the correction of any emergency conditions or the making of any emergency repairs.
What should an owner do if a managing agent dies, is declared incompetent by a court or moves out of New York City?
The owner should designate a new managing agent. The owner will have eight days to file a statement with HPD designating the new managing agent.
I own a one or two-family house that had been registered in the past. However, I now live at the property and I am no longer required to register. How do I advise HPD so that I am no longer required to register?
You should file a Private Dwelling - Not Required to Register form with HPD. Once HPD receives and processes the form, you will be notified that you are no longer required to register. Any outstanding payment for the current registration year will be adjusted.
I own a condo unit. Am I required to register to my unit?
No, as an individual unit owner, you are not required to register. However, your condo board is required to register on behalf of the condo building.
I own shares in a co-op. Am I required to register my unit?
No, as an individual shareholder, you are not required to register your unit. However, your co-op Board is required to register on behalf of the cooperative.
I was a joint owner of a property and the other owner died. What do I need to do to register?
The Property Registration Form can remain in joint ownership with both names until a new deed is issued under the surviving owner’s name.
The owner died and there is now an executor for the property. How does the property need to be registered?
An executor is considered “OTHER” ownership, as indicated in Section 2 of the Property Registration Form. Write “Executor” on the blank line and continue to Section 5, “Other than Individual Ownership” and Section 5A1 “Responsible Person #1” and complete all information. Section 6, 8, 10, 11 and 12 are all required.
My property is not a residential building and does not require registration, but I have been billed through the Department of Finance (DOF) for property registration. What do I do?
If you believe you have received an improper property registration charge from DOF, contact HPD at email@example.com or 212-863-7000. Provide the borough, property address and the current occupancy of the property. If HPD determines that registration is not required, HPD will advise DOF to remove the charge.
I continue to receive registration notices from HPD even though I am no longer the owner. What can I do?
Owners who have sold their property may request that HPD invalidate their last valid Property Registration Statement by properly completing and submitting (along with required documentation) an Application to Invalidate Registration.
My property does not appear on HPD’s website. How do I register?
Contact HPD at firstname.lastname@example.org with the borough, address, block and lot of your property, as well as your contact information. HPD will research the property, add the information to its database and generate a Property Registration Form for you.
I do not see a fee on my statement of account related to Property Registration. Why not?
If the fee is not billed during the July Statement cycle, you will not be required to pay until the next cycle. This may happen if your property has a credit towards registration or the property is added as required to register to HPD records after the annual bill is sent.
Common mistakes to avoid when filing a Property Registration:
- Payment sent with the form to HPD: This will delay the processing of your form, as HPD must then send the payment over to the Department of Finance for application to the property charges.
- Not all addresses are provided: Residential and business addresses and telephone numbers must be provided for all the listed individuals in Section 5 and 6. The business address may be the same as the residential address (but must be fully written out in the boxes) if business related to the property is conducted at the residential address.
- Signatures in 11 and 12 do not match the individuals listed in the Agent (Section 6) and Owner (Section 5) sections of the form.
- Dates are not entered next to each signature.
- Managing agent business address is not a NYC address. The law requires the managing agent to have a NYC business address.
I need a certified copy of my Property Registration for court. How can I get the document?
There is an $8 fee for a certified copy. Payment can be paid by personal check, certified check, or (if you are picking up in person) credit card.
If your property is already validly registered, you can:
- Submit a Certified Copy Request form
- Visit any of our Code Enforcement Borough Offices.
- Visit our Registration Assistance Unit. If your property is not validly registered and you need to submit your registration and get the certified copy on the same day, you must visit our Registration Assistance Unit office at 100 Gold Street in Manhattan.
I already registered my rents. Why am I being asked to register again?
Rent Registration is required by the New York State Homes and Community Renewal. That process is different than New York City’s Annual Property Registration. Rent Regulated buildings must complete both processes.
MORE INFO CLICK HERE- HPD WEB SITE
§ 27-2097 Registration;
time to file. a. The owner of a dwelling required to register under this article shall register with the department in accordance with the provisions of this article.
b. A registration statement shall be filed:
(1) For every existing multiple dwelling. A registration statement filed by the present owner of a dwelling pursuant to the requirements of the prior law shall constitute compliance with this section.
(2) Prior to the issuance of a certificate of occupancy, for any multiple dwelling hereafter erected, or any dwelling or building hereafter altered or converted to a multiple dwelling.
(3) For all one- and two-family dwellings where neither the owner nor any family member occupies the dwelling and thereafter not later than ten days after the date neither the owner nor any family member occupies the dwelling. For purposes of this paragraph, "family member" shall mean an owner's spouse, domestic partner, parent, parent-in-law, child, sibling, sibling-in-law, grandparent or grandchild.
(4) On or before July first, nineteen hundred eighty-four, for any garden-type maisonette dwelling project consisting of a series of dwelling units which together and in their aggregate are arranged or designed to provide three or more apartments, and are provided as a group collectively with all essential services such as, but not limited to, house sewers and heat, and which are operated as a unit under single ownership, notwithstanding that certificates of occupancy were issued for portions thereof as private dwellings.
(5) Within such time as provided in section 27-2099 of this article, in the case of a change of ownership where registration is required under this article.
c. An owner who is required to register shall file a new registration statement annually.
d. An owner who is required to register shall file a new registration statement on the registration date assigned to that dwelling by the department whether or not that owner filed a registration statement for that dwelling previously.
e. The registration date of a dwelling shall be a calendar date assigned by the department to that dwelling for the purpose of registration on such date at intervals of one year.
§ 27-2098 Registration statement; contents. a. The registration statement shall include the following information:
(1) An identification of the premises by block and lot number, and by the street numbers and names of all streets contiguous to the dwelling, or by such other description as will enable the department to locate the dwelling. If the dwelling is a garden-type maisonette dwelling project required to register pursuant to paragraph four of subdivision (b) of section 27-2099 of this article, the owner who files the first registration statement with the department for such project shall list on the registration statement the street numbers for each dwelling in the project and shall designate an address by which the project dwellings are to be identified by the department.
(2) An identification of the owner by name, residence and business address. If the owner is a corporation, the identification shall include the name and address of such corporation together with the names, residences and business addresses of the officers. If the owner of a multiple dwelling is a corporation, the identification shall also include the names and addresses of any person whose share of ownership of the corporation exceeds twenty-five percent. For the purposes of this subdivision, any person owning a share of a parent corporation shall be deemed to be an owner of a share of a subsidiary corporation equal to the product of the percentage of his or her ownership of the parent corporation multiplied by the percentage of the parent corporation's ownership of the subsidiary corporation. If the owner of a multiple dwelling is a partnership, the identification shall include the name and business address of such partnership together with the names and business addresses of each general partner and for each limited partner whose share of ownership of the partnership exceeds twenty-five percent, the names and business addresses of all such limited partners. If the owner is under the age of eighteen years or has been judicially declared incompetent, his or her legal representative shall file the registration statement.
(3) If the dwelling is a multiple dwelling, the name and address of a managing agent designated by the owner to be in control of and responsible for the maintenance and operation of such dwelling and to authorize, on behalf of the owner, the correction of any emergency conditions or the making of any emergency repairs for which the owner is responsible under the provisions of the multiple dwelling law or this code. To qualify for such designation, an agent shall be a natural person over the age of twenty-one years and shall reside within the city or customarily and regularly attend a business office maintained within the city. An owner or corporate officer who meets such qualifications may be designated to serve and registered as the managing agent.
(4) If the dwelling is a multiple dwelling or a one- or two-family dwelling where neither the owner nor any family member occupies the dwelling, the number of a telephone within the greater metropolitan area, as identified by the department, where an owner or officer, if the owner is a corporation, or the managing agent may reasonably be expected to be reached at all times. The telephone number contained in the registration statement shall not constitute a public record and shall be accessible only to duly authorized employees or officers of the department and used exclusively by such personnel in connection with an emergency arising on the premises for which the owner is responsible under the provisions of the multiple dwelling law or this code. The department may promulgate regulations to implement the provisions of this paragraph.
(5) If the dwelling is a one- or two-family dwelling and neither the owner nor any family member occupies the dwelling, the name and address
of a natural person who is over the age of twenty-one years and a resident of the city, designated by the owner to receive service of notices, orders or summonses issued by the department.
(6) For the purposes of this section, a United States postal service mail delivery box, a mail delivery box maintained through a privately operated mail handling facility or the address at which any similar service is provided shall be deemed an invalid business address and the department shall not accept for filing any registration statement containing only such an address.
b. The registration statement shall be signed by the owner or, if the owner is a corporation, by any officer. In the appropriate case, either the managing agent or the designee described in paragraph five of subdivision a of this section shall sign the statement to indicate consent to the designation except that such consent is not required if an owner or officer of a corporation is registered as the managing agent.
c. The registration statement shall be filed on forms to be prescribed by the department and shall be accompanied by a filing fee of thirteen dollars. In the case of an owner previously registered with the department, no new filing fee shall be required for the filing of a supplemental registration.
d. The department may require that a multiple dwelling registration statement contain such other information, in addition to the information specifically required by this article, which it deems to be related to the ownership or management of such dwelling.
§ 27-2099 Registration statement; change of ownership or title. a. When the owner of a dwelling, who is required to register under this article, conveys title to the dwelling to another, the transferor shall, on the day of such transfer, notify the department by regular mail of the name, residence and business address of the new owner, or, if the new owner is a corporation, of the name and address of such corporation. The registration statement in accordance with section 27-2098 of this article shall be presented by the new owner to the office of the register of the city of New York, or the county clerk as required by subdivision c of this section if such owner records such deed, or to the department if the deed is not recorded, and in no event more than five days from the date of taking of title; however, the failure by a new owner to file such registration statement shall not impair the validity of his or her title.
b. When the ownership of a dwelling changes by operation of law, the new owner, if required to register, shall file a registration statement in accordance with section 27-2098 of this article not more than thirty days from the date that title devolved upon him or her.
c. The office of the register of the city of New York or county clerk shall not record or accept for recording any deed transferring title to real property or a lease or memorandum of lease of an entire multiple dwelling unless such instrument is accompanied by the registration statements required under this article, with their appropriate fees, or an affidavit stating that the deed, or lease or memorandum of lease does not affect a multiple dwelling and such registration is not required. Such registration statements and the fees therefor shall be forwarded to the department for filing and acceptance.
d. (1) Notwithstanding any other provision of law, after thirty days have elapsed from the date that title to a dwelling is conveyed to a new owner or devolves upon a new owner by operation of law, if the new owner has not filed a registration statement in relation to such dwelling, the department may invalidate the former owner's last valid registration for such dwelling upon application by such former owner for the limited purpose of service of notices or orders authorized or required under this code to be served by the department upon the last registered owner or last registered managing agent. To effect such limited invalidation, the former owner shall submit such documentation as is satisfactory to the department that the ownership of the dwelling has changed and that such former owner no longer owns the dwelling; provided, however, that such registration shall remain valid for all purposes until the department informs such former owner in writing that such registration has been invalidated for such limited purpose.
(2) Where a notice or order is authorized or required under this code to be served by the department upon the last registered owner or last registered managing agent and the department has invalidated the last valid registration pursuant to paragraph one of this subdivision for the limited purpose of service of notices or orders, such service may be made by personal delivery of the notice or order to a person in direct or indirect control of the premises or by mailing a copy thereof to the attention of "owner" or "managing agent" at such dwelling; provided, however, that such manner of service is authorized only until such time as a valid registration is subsequently filed for the dwelling.
§ 27-2100 Registration statement; change of address. An owner who is required to register under this article shall inform the department and shall amend his or her registration statement within five days if there is a change of address of the owner, a change in the list of officers of the owner corporation, or a change of address of any of such listed officers. No new filing fee shall be required for the amended registration statement.
§ 27-2101 Change of managing agent. a. The owner may terminate the designation of a managing agent at any time by filing with the department a statement designating a qualified successor.
b. The managing agent may terminate his or her agency, but such termination shall not become effective until eight days after the filing of written notice with the department and the service of a copy of such notice on the owner. The notice to the department shall set forth the registration number and address of the building and the name and address of the owner together with an affidavit of proof of service upon the owner. Service upon the owner may be made by delivery of a copy personally to the owner or any officer, if the owner is a corporation, by registered mail to the address of any owner or officer, as set forth in the registration statement, or by delivery of a copy to any person of suitable age and discretion at the address of the owner or any officer as set forth in the registration statement. Prior to the effective termination date, the owner shall file with the department a statement designating a qualified successor.
c. If the designation of a managing agent shall cease to be effective as a result of death or judicial declaration of incompetence of the agent or his or her disqualification because of removal from New York city, the owner shall file a statement with the department within eight days thereafter designating a qualified successor.
d. The redesignation of a managing agent shall comply with the requirements of section 27-2098 of this article and no new filing fee shall be required.
§ 27-2102 Registration statement; lease of an entire multiple dwelling. a. When an entire multiple dwelling is leased, both the owner and lessee of such entire multiple dwelling shall file registration statements in accordance with all the provisions of this article. The registration statement of the lessee shall be presented to the office of the register of the city of New York or the county clerk as required by subdivision c of section 27-2099 of this article if the lessee records such lease or memorandum of lease, or to the department if the lease is not recorded, and in no event more than five days from the taking of possession.
b. The obligation of the owner to comply with the requirement for designating a managing agent, the filing of an emergency telephone number as required by section 27-2098 of this article and for the posting of the building serial number required in section 27-2104 of this article shall be deemed satisfied if the lessee complies with such requirements.
c. If the lessee resides within the city or customarily and regularly attends a business office maintained within the city, the name and address of the lessee may be used in lieu of that of the registered owner in the issuance of rent bills or receipts required in section 27-2105 of this article.
Multi dwelling report registration
Who Needs to Register with HPD ?
Property owners of residential buildings are required by law to register annually with HPD if the property is a multiple dwelling (3+ residential units) or a private dwelling (1-2 residential units) where neither the owner nor the owner's immediate family resides.