Disaster Signage Requirements / Emergency Notification (Local Law 98,pdf )

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Disaster Signage Requirements (Local Law 98,pdf )
  • Disaster Signage Requirements / Emergency Notification
  • Disaster Signage Requirements / Emergency Notification
  • Disaster Signage Requirements / Emergency Notification
  • Disaster Signage Requirements / Emergency Notification
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Disaster Signage Requirements / Emergency Notification

Local Law 98 of 2013 – Step-by-Step Compliance Guide for Building Owners

Overview

Local Law 98 of 2013 requires the owner of a residential building where at least one dwelling unit is occupied by someone other than the owner to temporarily post emergency information in the building's common areas before certain emergencies and during prolonged utility outages. The purpose of the law is to provide residents with essential emergency information, building contacts, available services, and evacuation instructions. The notice is temporary and must be updated as conditions change and removed once the emergency has ended.

Step 1 – Determine When the Notice Must Be Posted

The Emergency Notification must be posted:

  • Before the expected arrival of a weather emergency, such as a hurricane, tropical storm, severe windstorm, blizzard, or similar event.
  • After a natural disaster affecting the building or its occupants.
  • After the owner is informed that a utility outage is expected to last more than 24 hours.

Step 2 – Use the HPD Emergency Notification Form

Use the HPD sample titled:

"EMERGENCY NOTIFICATION: PLEASE READ."

The form contains three emergency sections:

  • Building Utility Outage
  • Emergency Evacuation Event
  • High Wind Event

For each section, indicate whether it applies by completing the required information or selecting "Not Applicable." Do not leave sections blank.

Step 3 – Complete Building Emergency Contact Information

Enter the contact information for the individual responsible for the building during the emergency, including:

  • Building owner, managing agent, superintendent, or other responsible personnel
  • Email address
  • Telephone number
  • Building address
  • Any additional emergency contact information

Residents must know who to contact during the emergency. Local Law 98 specifically requires emergency contact information for building personnel.

Step 4 – Provide Emergency Contact Numbers

The notice must inform residents when to contact emergency services.

Include:

  • 911 for fire, immediate danger, serious injury, crime in progress, or life-threatening emergencies.
  • 311 for non-emergency City services, evacuation assistance, emergency information, and assistance for individuals with special needs.
  • Appropriate utility company contact information for reporting outages.

The HPD template includes emergency utility contact numbers for major utility providers.

Step 5 – Complete the Building Utility Outage Section

If the building experiences a utility outage expected to last more than 24 hours, identify which services will remain available.

Indicate whether residents will have access to:

  • Drinking water
  • Corridor, stairway, exit, and common-area lighting
  • Fire safety and fire protection systems
  • Elevator service
  • Cell phone charging locations
  • Hot water
  • Heat
  • Air conditioning

Only indicate services that will actually be available during the outage.

If cell phone charging is available, specify the exact location.

The law requires owners to advise residents which building services will continue during the outage.

Step 6 – Provide Water Conservation Instructions (If Applicable)

If the building uses electric water pumps, include instructions directing residents to conserve water during the outage.

Examples include:

  • Limit shower use.
  • Avoid unnecessary toilet flushing.
  • Do not operate washing machines or dishwashers unless necessary.
  • Conserve water until normal utility service is restored.

This requirement applies only to buildings utilizing water pumps.

Step 7 – Complete the Emergency Evacuation Section

Determine whether the building is located within a New York City hurricane evacuation zone.

Indicate one of the following:

  • The building is not located within an evacuation zone; or
  • The building is located within Evacuation Zone ___.

If the building is located within an evacuation zone, provide:

  • The evacuation zone number.
  • The address of the nearest designated evacuation center.

Local Law 98 specifically requires both the evacuation zone information and the location of the nearest designated evacuation center.

Step 8 – Complete the High Wind Event Section

During a high wind event, residents must be instructed to remove or secure loose outdoor objects.

Examples include:

  • Patio furniture
  • Chairs
  • Tables
  • Flower pots
  • Decorations
  • Umbrellas
  • Loose tools
  • Portable grills
  • Any other unsecured items located on:
    • Roofs
    • Terraces
    • Balconies
    • Exterior platforms
    • Window ledges

The law specifically requires instructions regarding the removal of furniture and other loose objects from rooftops and balconies during high wind events.

Step 9 – Add Building-Specific Emergency Information

Use the "Additional Information" section to provide information specific to your building, such as:

  • Generator availability
  • Emergency lighting locations
  • Drinking water distribution locations
  • Areas temporarily closed
  • Elevator status
  • Alternate building entrances
  • Superintendent availability
  • Emergency office hours
  • Additional emergency instructions

Provide only information that is accurate for the current emergency.

Step 10 – Post the Notice

Post the completed Emergency Notification in a prominent common area where residents will easily see it, such as:

  • Main entrance
  • Lobby
  • Mail area
  • Elevator lobby
  • Main stairwell
  • Building bulletin board

Local Law 98 requires the notice to be posted in common areas of the building.

To further improve communication, HPD recommends:

  • Posting copies on every floor.
  • Posting near elevators and stairwells.
  • Posting at each building entrance.
  • Sending copies by email or text message.
  • Using resident communication portals where available.

Step 11 – Document Compliance

Maintain records showing compliance by:

  • Recording the posting date.
  • Recording the time posted.
  • Taking photographs of the posted notice.
  • Keeping a copy of the completed notice with building records.

These records can help demonstrate compliance if questions arise later.

Step 12 – Update the Notice

Update the Emergency Notification whenever conditions change, including:

  • Utility service restoration or interruption.
  • Changes to available building services.
  • New evacuation orders.
  • Changes to evacuation centers.
  • Changes to emergency contacts.
  • Changes to charging locations or emergency resources.

Local Law 98 requires the notice to be updated whenever necessary.

Step 13 – Remove the Notice

Once the emergency has ended:

  • Remove the Emergency Notification after the weather emergency has passed.
  • Remove it after the natural disaster emergency has concluded.
  • Remove it after utility services have been restored.

The Emergency Notification is intended only for temporary emergency use and must be removed after normal conditions return.

Compliance Checklist

Before considering the building compliant, verify that:

☐ Emergency Notification is posted when required.

☐ Building emergency contact information is completed.

☐ 911, 311, and utility contact information is provided.

☐ Utility outage information is completed, if applicable.

☐ Water conservation instructions are included when the building uses water pumps.

☐ Hurricane evacuation zone information is completed.

☐ Nearest evacuation center is listed, if applicable.

☐ High wind instructions are completed.

☐ Additional building-specific emergency information has been added as needed.

☐ Notice is posted in a prominent common area.

☐ Additional copies have been posted on other floors when appropriate.

☐ Residents have been notified by additional methods whenever practical.

☐ Notice has been updated whenever conditions changed.

☐ Documentation of posting has been retained.

 

Bottom Line: Local Law 98 requires residential building owners to temporarily post an HPD Emergency Notification before forecast weather emergencies, after natural disasters, and during utility outages expected to exceed 24 hours. The notice must provide residents with emergency contacts, evacuation information, available building services, high-wind safety instructions, and any building-specific emergency guidance. Owners must keep the notice current throughout the emergency and remove it once normal conditions have been restored

 

 

 

 

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