Windows guard and lead paint notice 2023 English/ Spanish (pdf file)

Windows guard and lead paint notice 2023 (PDF FILE)

Include a notice about owner responsibilities under the law with each lease and provide a pamphlet informing occupants about lead. The notice must be provided in English (Protect Your Child from Lead Poisoning and Window Falls) and Spanish (Proteja a su niño del envenenamiento por plomo y de las caídas por las ventanas). The same notice asks tenants of multiple dwellings (buildings of 3 or more apartments) whether there is a child under 11, in which case window guards are required to be installed by the owner. There is also a requirement that owners physically inspect units whose occupants do not respond to the notice to determine if there is a child under six residing in the unit. For more details about the inspection requirement see §11-03 of Chapter 11 of Title 28 of the Rules of the City of New York.

Section of the Law: HMC § 27-2043.1

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STEP 1: PRINT Windows guard and lead paint notice 2023 

STEP 2 : MAIL TO TENANT Jan 1st to Jan 10 so tenant will have time to retun it 

Each year between January 1 and January 15, landlords must give every tenant or occupant the Annual Notice form (see "Required Forms" above). You can send the notice by mail or deliver it in person. You can also include it with the January rent bill, but only if the bill is delivered between December 15 and January 16.

If you have not received a response to the form from your tenant by February 15, you must inspect the apartment to determine if a child 10 or younger lives there. If a child does live there, you must check that approved window guards are properly installed and maintained. You must make reasonable efforts to find a suitable time for the inspection, and then if needed, the installation or repairs.

If the tenant refuses you access and you cannot get into the apartment to inspect and make any necessary window guard installations or repairs by March 1, you must describe the situation in a letter and send it to:

Department of Health and Mental Hygiene — Window Falls Prevention Program
125 Worth Street, CN-58, Room 620
New York, NY 10013

The letter should include a roster of tenants in your building(s) who did not comply. It must also include:

• Your name and contact information.
• Dates and times you notified the tenant that you needed to inspect the apartment.
• Dates and times when you attempted to visit the apartment (including any weekends and evenings).
• Apartment number(s) and names of tenants who did not comply and their contact information.

Building owners may charge tenants for the installation and cost of window guards in their apartments. The cost of window guards installed in public areas may not be passed on to tenants in the building. If a tenant moves out before paying for window guards in full, they must pay the balance immediately. The owner may deduct the remaining unpaid portion from the tenant's security deposit.

When a new tenant moves into an apartment that already has window guards, you cannot charge the new tenant for them. If you choose to replace the window guards due to renovation or window replacement, you cannot charge the tenant for the new guards.

For rent stabilized or controlled apartments, owners may collect a temporary surcharge for window guards, but the maximum amount may not exceed $10 per guard. The tenant may choose to pay all at once or over a period of one to three years. This charge may not become a part of the base rent for the apartment.

THIS FORM REQUIRED TO BE GIVEN TO TENANT AT LEASE SIGING

P.S

if you missed the deadline please do it as well as you need to be in compliance with HPD at all times

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For more information about what is required, see the laws that are referenced and the rules applicable to your city and state. This page is for informational purposes only and is not intended as legal advice, professional advice or a statement of law. You may wish to consult with an attorney.