hpdsigns.nyc
POSTING INSTRUCTIONS RENT TRANSPARENCY ACT SIGN (PDF)
- SKU:
- POSTING INSTRUCTIONS RENT TRANSPARENCY ACT SIGN (PDF)
- MPN:
- Rent Transparency Act sign approved
Description
POSTING INSTRUCTIONS-RENT TRANSPARENCY ACT SIGN PDF
PURPOSE
New York City requires buildings with one or more rent-stabilized units to post a Rent Transparency Act notice in a conspicuous common area. These instructions reflect posting standards enforced by the NYC Department of Housing Preservation and Development (HPD).
WHO MUST POST THIS SIGN
Any multiple dwelling that contains one or more rent-stabilized apartments.
WHERE TO POST THE SIGN
The sign must be posted in a CONSPICUOUS COMMON AREA that is easily visible to tenants.
ACCEPTABLE LOCATIONS:
• Building lobby
• Entrance vestibule
• Near or adjacent to centralized mailboxes
• Main common hallway used by all tenants
BEST PRACTICE:
If the building has centralized mailboxes, post the sign at or near the mailbox area.
NOT ACCEPTABLE LOCATIONS:
• Inside management or leasing offices
• Inside superintendent apartments
• Inside individual dwelling units
• Behind locked doors
• Locations blocked by furniture, doors, or decorations
POSTING HEIGHT GUIDELINES
For visibility and accessibility, mount the sign at the following height:
- Recommended height: 48 to 62 inches from the floor to the CENTER of the sign
This height range aligns with general NYC posting and accessibility standards.
DO NOT:
• Mount the sign too high above eye level
• Mount the sign close to the floor
• Angle the sign in a way that causes glare or limits readability
MOUNTING AND DURABILITY REQUIREMENTS
HPD expects mandatory notices to be DURABLE and PERMANENTLY AFFIXED.
TO MEET THIS REQUIREMENT:
• Secure the sign to the wall using screws or permanent mounting hardware
• Use a rigid aluminum or rigid plastic frame, or a frame with a clear protective cover
• Ensure the notice is protected from tearing, fading, moisture, or tampering
NOT ACCEPTABLE:
• Loose paper postings
• Tape-only installation
• Push pins or thumbtacks
• Unprotected paper notices
MAINTENANCE RESPONSIBILITIES
Owners and managing agents must ensure that:
• The sign remains posted at all times
• The notice is legible and undamaged
• The content is updated promptly if HPD or DHCR revises required language
Using a front-loading frame allows fast replacement without removing the frame from the wall.
INSPECTION NOTE
During HPD inspections, inspectors typically verify:
• Presence of the required rent-stabilized notice
• Proper location in a common area
• Appropriate mounting height
• Durability and condition of the sign
A missing, damaged, or improperly placed sign may result in a violation even if rent registrations are otherwise up to date.
LEGAL DISCLAIMER AND LIMITATION OF LIABILITY HPDSIGNS.NYC:
The information, products, signage, frames, instructions, and guidance provided by HPDSIGNS.NYC are offered for general informational and convenience purposes only and are not legal advice.
While HPDSIGNS.NYC makes reasonable efforts to align its products and instructional materials with publicly available guidance from the New York City Department of Housing Preservation and Development (HPD), the New York State Division of Housing and Community Renewal (DHCR), and other governmental agencies, laws, rules, enforcement practices, and inspection standards are subject to change at any time without notice.
HPDSIGNS.NYC does not guarantee that the use of any sign, frame, instruction sheet, or related product will:
• Prevent violations
• Prevent fines or penalties
• Satisfy all inspection requirements
• Ensure compliance with all applicable federal, state, or local laws
Final responsibility for compliance with the Rent Transparency Act, Rent Stabilization Law, HPD rules, DHCR regulations, accessibility requirements, and all other applicable laws rests solely with the building owner, landlord, managing agent, or property manager.
Placement, height, condition, visibility, language requirements, and ongoing maintenance of required notices must be independently verified by the responsible party and may vary based on building layout, inspector interpretation, or updated regulations.
HPDSIGNS.NYC expressly disclaims any liability for:
• Citations or violations issued by HPD or any other agency
• Civil penalties, fines, or enforcement actions
• Claims arising from improper installation, placement, or maintenance
• Reliance on instructional materials without independent verification
• Outdated regulatory language or enforcement interpretations
To the fullest extent permitted by law, HPDSIGNS.NYC shall not be liable for any direct, indirect, incidental, consequential, special, or punitive damages, including but not limited to lost income, fines, legal fees, or enforcement actions, arising out of or related to the purchase, use, or reliance upon any product or information provided.
Customers are strongly advised to:
• Confirm current requirements directly with HPD and DHCR
• Consult qualified legal counsel or compliance professionals
• Monitor official agency guidance for updates
By purchasing or using any product or material from HPDSIGNS.NYC, the customer acknowledges and agrees to the terms of this disclaimer.
New York Legal Disclaimer, Non-Affiliation & Liability Limitation
All information, documents, calendars, signage, guides, downloads, and related materials provided by our company are offered solely for general informational purposes and do not constitute legal advice, regulatory advice, engineering advice, or professional services under the laws of the State of New York or the City of New York. No attorney-client, consultant-client, fiduciary, or advisory relationship is created by the use of, reliance upon, purchase of, or access to any materials provided. Users must consult with a licensed New York attorney, architect, engineer, expeditor, or other qualified professional before making legal, regulatory, or compliance decisions.
Our company is a privately owned independent business and is NOT affiliated with, endorsed by, sponsored by, approved by, or acting on behalf of the City of New York, the State of New York, any NYC or NYS agency, department, authority, or office, nor any “NYC Small Family Business,” “city-approved vendor,” or similar designation. References to HPD, DOB, FDNY, ADA, OSHA, or other agencies, laws, or filing deadlines are descriptive only and do not imply authority or official approval. All compliance responsibility remains solely with the property owner, building owner, managing agent, contractor, or end user, who must independently verify requirements directly with the appropriate authorities.
Laws, rules, filing requirements, enforcement practices, deadlines, interpretations, and penalties in New York change frequently and without notice. Our company assumes no responsibility for errors, omissions, outdated information, regulatory changes, government system outages, strikes, acts of God, emergencies, agency backlogs, or other events beyond our reasonable control (force majeure). By accessing, purchasing, downloading, installing, or using our materials, you expressly agree that our company, its owners, officers, employees, contractors, agents, and affiliates shall not be liable under New York law for any direct, indirect, incidental, consequential, special, or punitive damages, including fines, violations, penalties, enforcement actions, delays, lost profits, or losses of any kind. All use is at the user’s own risk.
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