January 2026 package of HPD-required notices for landlords (pdf file)

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2026 January Mail Package - Recommended-1
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2026 january Mail Package - Recommended
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January 2026 package of HPD-required notices for landlords:

Attached, you will find the January 2026 package of HPD-required notices for landlords to ensure compliance with current regulations. As a landlord, it is essential to properly post and distribute these notices as outlined in the package to meet legal requirements. We strongly recommend following this package carefully to protect yourself from potential violations, penalties, and liabilities. Proper adherence not only safeguards your property but also promotes transparency and compliance with tenant-related regulations.

Free January 2026 NYC Compliance Package for landlords and property managers. Includes required annual tenant notices, fire safety forms, lead paint and window guard notice, emergency preparedness guides, and Local Law 55 documents.

 

What’s Included in the Free January 2026 Package

Smoke & Carbon Monoxide Detector Installation Notice

Required NYC notice outlining tenant and owner responsibilities, including:

  • Monthly testing requirements
  • Battery replacement obligations
  • End-of-life detector rules
  • Tenant acknowledgment section
  • Reimbursement rules for damaged or missing devices

Affidavit of Building Safety (Tenant Acknowledgment Form)

A signed tenant affidavit confirming receipt of required safety documents, including:

  • Fire safety notice
  • Emergency preparedness guides
  • Indoor allergen bulletin (Local Law 55)
  • Gas leak notice
  • Evacuation planning checklist

Essential for owner records and inspection protection.

2026 Annual Lead Paint & Window Guard Notice

Updated for use starting January 1, 2026. Required annual form covering:

  • Lead paint hazard disclosure
  • Children under 6 and under 10 requirements
  • Window guard installation rules
  • Tenant certification section
  • February 15, 2026 return deadline

Building Information Sheet (Emergency Preparedness)

FDNY-required document detailing:

  • Building construction type
  • Sprinkler and fire alarm systems
  • Means of egress and exits
  • Emergency communication systems

Must be distributed with the Emergency Preparedness Guide.

NYC Apartment Building Emergency Preparedness Guide

Official FDNY guide covering:

  • Fire and non-fire emergencies
  • Evacuation vs shelter-in-place guidance
  • Emergency supply and go-bag planning
  • Medical, weather, and utility emergencies
  • Lithium-ion battery fire safety

Fire Safety Notice (Apartment Door Notice)

Required notice for apartment doors with clear instructions for:

  • Fires inside the apartment
  • Fires elsewhere in the building
  • When NOT to evacuate
  • How to signal firefighters
  • Fire & Emergency Preparedness Annual Bulletin

FDNY bulletin addressing:

  • E-bike and lithium-ion battery fire risks
  • Safe charging and storage practices
  • Updated fire safety guidance

 

Individual Emergency Preparedness & Evacuation Checklist

Tenant checklist to help residents:

  • Understand their building layout
  • Plan evacuation routes
  • Prepare for shelter-in-place situations
  • Identify assistance needs
  • Plan family reunification

 

Indoor Allergens Bulletin (Local Law 55) Required tenant notice explaining:

  • Mold, pests, and indoor air quality risks
  • Owner and tenant responsibilities
  • Asthma-related protections
  • How to report unsafe conditions

 

Who This Package Is For:

  • NYC landlords and building owners
  • Property managers and managing agents
  • Co-ops and condominium boards
  • Superintendents and compliance officers

Why This Package Matters Missing required notices can result in:

  • HPD violations
  • FDNY citations
  • Failed inspections
  • Tenant disputes

 

This FREE January 2026 package helps ensure you begin the year organized, compliant, and inspection-ready.

  • Download Details
  • Free digital download
  • Print-ready documents
  • Easy tenant distribution
  • Ideal for annual compliance records

 

 

Legal Disclaimer

This free download package is provided for informational and convenience purposes only. While the documents included are based on current New York City laws and publicly available agency guidance as of January 2026, this package does not constitute legal advice.

Building owners and managing agents remain responsible for ensuring full compliance with all applicable federal, state, and local laws, including but not limited to NYC HPD, FDNY, and Department of Health requirements. Laws and regulations may change, and additional notices or building-specific obligations may apply.

We recommend consulting with legal counsel or a qualified compliance professional to confirm applicability to your specific building or situation.

Business Representation We are a small, family-owned and operated business based in Brooklyn, New York. Please note that we are not affiliated with, sponsored by, or connected to the City of New York or any of its agencies. The website, products, services, and any hyperlinks found on our website are not endorsed by, approved by the City of New York or any of its agencies, including but not limited to the New York City Department of Housing Preservation and Development (HPD), Department of Buildings (DOB), Department of Transportation (DOT), Department of Sanitation (DSNY), and the Fire Department of New York (FDNY). We are also not affiliated with any federal, state, or local government agencies in any way.

Disclaimer of Legal Accuracy and Timeliness The information, codes, and due dates provided on this website or any related documentation may not be the most up-to-date version. Laws, regulations, and requirements may change, and the information here may not reflect the most current version. It is the user’s responsibility to verify the accuracy, completeness, and adequacy of the information contained on this site or any information linked to government sites. We do not guarantee or warrant the accuracy of the information presented, and we encourage you to check with official sources, such as state or federal agencies, for the most current information.

User Responsibility for Compliance Please note that legal requirements can vary based on your location and intended use of the products or services. It is solely the responsibility of the customer or user to ensure that they are in compliance with all applicable state, federal, local, and municipal laws and regulations. We make no warranty or representation regarding the suitability or sufficiency of the information provided on this website, including its use in compliance with any law.

No Legal or Professional Advice The information provided on this website and in any related materials is intended for general informational purposes only. It should not be interpreted as legal advice, professional advice, or a statement of law. For specific legal guidance or advice regarding your situation, we recommend consulting with a qualified attorney or other professional.

For more detailed information, please refer directly to the applicable laws and regulations for your state, city, and municipality.

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