HPD Guidelines for Repairs & Maintenance ( pdf file)

"HPD Guidelines for Repairs & Maintenance – Asset Management Guidelines for Sustainable Operations, Repairs, and Renovations" is a comprehensive document from NYC's Department of Housing Preservation and Development (HPD) that outlines how building owners and operators can align repairs, maintenance, and renovations with the city’s climate, health, and affordability goals.

Summary of Key Points

Purpose of the Guidelines

• Help property owners align building upgrades with NYC’s climate goals (e.g. carbon neutrality by 2050).

• Ensure compliance with Local Laws (LL97, LL55, LL87, LL152, etc.) and reduce emergency repair costs.

• Improve health, safety, energy efficiency, and long-term affordability in HPD-regulated properties.

Main Sections

1. Planning & Scoping

• Flood Risk: Elevate or protect HVAC and hot water equipment in flood-prone buildings.

• Local Laws: Plan around LL97 (carbon caps), LL55 (mold/pest), LL152 (gas inspections), and more.

• Capital Planning: Coordinate repair/replacement with future electrification and decarbonization.

• Maintenance Plans: Include equipment lifecycles, tenant education, and emergency protocols.

• Funding Resources: Use incentives from NYC Accelerator, NYSERDA, Con Edison, and others.

2. Compliance with Local Laws

• LL97 (GHG limits): Sets strict emissions caps for buildings over 25,000 sq. ft.

  • Article 321: “Prescriptive Pathway” – implement energy measures and report by 2025.

  • Article 320: Requires emissions reductions starting 2026 (2035 for some buildings).

• Other laws include LL88 (lighting), LL32 (fuel oil phase-out), and LL11 (facade safety).

3. Forward-Looking Repairs & Upgrades

• Heating Systems: Repair vs. replacement with high-efficiency or electric systems.

• Thermostats & Controls: Install programmable thermostats, radiator enclosures.

• Hot Water Systems: Upgrade inefficient DHW units, prioritize heat pump systems.

• Ventilation: Clean ducts, consider energy recovery systems (ERVs).

• Envelope & Insulation: Seal, insulate, and upgrade windows/doors per energy code.

• Appliances & Lighting: Use Energy Star-rated products, LEDs, motion sensors.

• Water Use: Use WaterSense-certified fixtures, repair leaks, install low-flow systems.

• Healthy Materials: Use low-VOC, formaldehyde-free, and Red List-free products.

4. Operations & Maintenance (O&M) Planning

• Create manuals for systems and resident use.

• Train staff on mechanical systems and residents on proper use.

• Implement pest, moisture, and mold management protocols.

• Support recycling, composting, and e-waste programs (e.g. ecycleNYC).

5. Technical & Financial Resources

• NYC Accelerator: Free building decarbonization advisory services.

• NYSERDA Programs: Low-carbon pathways, FlexTech studies, solar incentives.

• AMEEP & Clean Heat: Utility rebates for HVAC, DHW, and envelope upgrades.

• J-51R Tax Abatement: Covers approved capital improvements.

• NYCEEC Loans: Financing for energy retrofits and clean energy systems.

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