Detailed Guide on How to E-Certificate an HPD NYC Violation (pdf file)

Detailed Guide on How to E-Certificate an HPD NYC Violation

The New York City Department of Housing Preservation and Development (HPD) allows building owners to correct violations and electronically certify them (E-Certification) through their online platform. This process ensures that building violations are resolved and documented efficiently, helping owners remain compliant with housing regulations.

What is E-Certification of an HPD Violation?

E-Certification is the process through which a property owner can submit an online statement to the HPD, confirming that the violation has been corrected. This electronic submission certifies that the necessary repairs have been made, allowing HPD to close out the violation record.

Step-by-Step Process for E-Certification of HPD Violations

1. Create an HPD Online Account (If You Don’t Have One Already)

Before you can certify violations, you need to have an account with HPD's online platform. If you already have an account, proceed to the next step.

• Go to the HPD Website.
• Navigate to the HPDONLINE section or eCertification portal.
• Click on Create an Account and follow the prompts.
• You’ll need basic information like your property details and an email address for communication.
• Verify your account through email confirmation.

2. Enroll in E-Certification

To participate in the E-Certification program, you must enroll on the platform.

• After logging in to your HPD account, navigate to the Enrollment section for E-Certification.
• Choose the Enroll in eCertification option from the menu.
• Review the terms and conditions and provide the necessary documentation to confirm your identity and property ownership.
• Submit your request for E-Certification enrollment. You will receive an email confirmation from HPD once approved.

3. Log Into HPD Online

Once you are enrolled in the E-Certification program:

• Log into your HPD online account.
• Navigate to Violation Certification under your account dashboard.

4. Access Your Violations List

After logging in:

• Select My Properties or Manage Violations to view your properties and their violations.
• If you manage multiple properties, choose the specific property you are certifying violations for.

5. Select the Violations to E-Certify

• Review the list of outstanding violations.
• Select the violation(s) you are ready to certify. Only violations marked as Certifiable can be E-Certified.
• If a violation is not certifiable yet, review the requirements for it to become certifiable.

6. Complete Required Repairs

• Ensure all necessary repairs related to the violation have been made in compliance with HPD standards.
• Take photos and keep records of the completed repairs for your reference. HPD may require documentation or conduct a follow-up inspection.

7. E-Certificate the Violation

Once the violation has been addressed:

• Click on the Certify Violation button next to the specific violation.
• Fill out the certification form, which will ask for details such as the date repairs were completed, the name of the person or contractor who did the work, and confirmation that the work meets NYC code requirements.
• Upload any supporting documentation, such as photos, repair receipts, or contractor invoices.

8. Submit the E-Certification

• After completing the certification form, click Submit.
• HPD will process the certification, and you will receive a confirmation email or notification indicating that your certification has been submitted.

9. Wait for HPD Review and Approval

Once the certification is submitted:

• HPD will review the E-Certification. If they have no further questions, the violation will be marked as Closed in their system.
• In some cases, HPD may perform an inspection to confirm the repairs were made correctly.

10. Monitor the Status of the Certification

• Log in to your HPD account regularly to check the status of your certification.
• You’ll be able to see whether the violation is still open or has been closed.

11. Appeal or Resubmit (If Necessary)

• If HPD rejects your E-Certification for any reason, you’ll receive a notification.
• You may need to make additional repairs or submit further documentation. Resubmit the E-Certification once corrections are made.

HPD E-Certification Enrollment Process

1. Access HPD Online

• Visit the HPD website and click on HPDONLINE.
• Log into your account, or create one if you don't already have access.

2. Navigate to E-Certification Enrollment

• From your account dashboard, look for the Enroll in eCertification option.
• Click on it to begin the enrollment process.

3. Provide Necessary Information

• Enter your property details and verify ownership. You’ll need your building registration number.
• Review and accept the terms and conditions of the E-Certification program.

4. Submit Enrollment Request

• Once the form is filled out, submit your request to HPD.
• You will receive an email once your enrollment is approved, typically within a few business days.

Important Considerations

• Timeliness: Owners must certify within the prescribed time frame. Typically, this is 30 days for hazardous violations and 90 days for non-hazardous violations.
• Accuracy: Providing false certification or not complying with the repair standards can lead to penalties and fines.
• Documentation: Always keep records of your repairs and certifications in case of future inquiries or audits by HPD.
• Inspections: HPD may follow up with an inspection to verify repairs, especially for more severe violations.

Following these steps will ensure you are able to effectively and correctly E-Certify HPD violations, keeping your properties compliant with NYC housing laws

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