Bedbug Annual Filing Receipt (27-2005)

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If you own a multiple dwelling building, you must try to get the bed bug history of the units in your building. Then you must file a Bedbug Annual Report. Local Law 69 of 2017 requires this.

Check with tenants and unit owners to find out:

If they had a bed bug infestation
If so, whether they took action to remove it

Your property registration must be current to file the report. If you need to register your property with Housing Preservation and Development (HPD), go to the Building Registration page.

File the report online with HPD between December 1 and December 31. It covers November of the previous year through October of the current year.

If you do not file by December 31, HPD may issue you a violation.

File an Annual Bed Bug Report.

Only certain people can disclose bedbug infestation history.

They are:

Registered property owners
Managing agents of multiple dwellings

The Housing Maintenance Code and Health Code both require that property owners address infestations promptly.

The surest strategies to keep bed bugs from spreading are prevention, early detection, and rapid treatment. To learn more, see the Department of Health and Mental Hygiene (DOHMH) Stop Bedbugs Safely guide.

Bed bug infestations usually require the services of well-trained, licensed pest management professionals, also called exterminators. New York State law requires that property owners hire only pest control professionals licensed by the New York State Department of Environmental Conservation (DEC) to treat apartments for bed bugs. The pest control professional should perform an inspection to confirm the presence of bed bugs and to eliminate bed bugs, if necessary. Property owners are expected to make follow-up visits to ensure that there are no signs of a bed bug infestation.

Property owners of rental residential properties are now required to file a Bed Bug Annual Report. See the Bed Bug Annual Report Requirement section of this webpage for the additional requirements. Once the Bed Bug Annual Report has been filed, the property owner is required to either provide the filing receipt to each tenant (upon commencement of a new lease and with each lease renewal) OR post the filing receipt in a prominent location in the building. In addition, the property owner must either distribute to each tenant or post the DOHMH Stop Bedbugs Safely guide, which provides information on the prevention, detection, and removal of bedbugs.

HPD NYC Bedbug Annual Filing Receipt (27-2005)

Property owners are required to post the Bedbug Annual Filing Receipt in a prominent location or distribute to tenants upon commencement of a new lease or with each lease renewal. The filing receipt notifies tenants of the bedbug infestation history of their building. In addition, the owner must either distribute or post a Stop Bed Bugs Safely brochure that provides information about the prevention, detection, and removal of bedbugs.

Section of the Law: HMC § 27-2005 (Local Law 47 of 2015)

The annual bed bug filing due date in New York City is December 31:

Filing period: The reporting period is from November of the previous year through October of the current year

Filing method: The report can be filed online with Housing Preservation and Development (HPD)

Who can file: Only registered property owners and managing agents of multiple dwellings can file

What to include: The report includes the number of dwelling units that had a bed bug infestation during the previous year, and the number of units that had eradication measures taken

Penalties: Failure to file by the deadline may result in a violation from HPD

Public availability: HPD makes the submitted information publicly available through HPDONLINE

Landlords must also provide tenants with the following documents:

At the start or renewal of a lease

Posted in a prominent location

Landlords are generally responsible for addressing and eliminating bed bug infestations in rental properties.

Sec. [D26-10.01] 27-2005 Duties of owner

a. The owner of a multiple dwelling shall keep the premises in good repair.

b. The owner of a multiple dwelling, in addition to the duty imposed upon such owner by subdivision (a) of this section, shall be responsible for compliance with the requirements of this code, except insofar as responsibility for compliance is imposed upon the tenant.

c. The owner of a one- or two-family dwelling shall keep the premises in good repair, and shall be responsible for compliance with the provisions of this code, except to the extent otherwise agreed between such owner and any tenant of such dwelling by lease or other contract in writing, or except insofar as responsibility for compliance with this code is imposed upon the tenant alone.

Bed Bugs Landlord’s Responsibility in New York State

The New York City Housing and Maintenance Code, Subchapter 2, Article 4, states that all New York tenants reserve the right to live in an environment free of bed bugs. This means that the landlord may not rent out a property with a current infestation.

SUBCHAPTER 2
MAINTENANCE, SERVICES, AND UTILITIES

ARTICLE 4
Extermination and Rodent Eradication

[D26-13.01] 27-2017 Definitions

[D26-13.03] 27-2018 Rodent and Insect Eradication; Mandatory Extermination

[D26-13.05] 27-2019 Elimination of Harborages

Sec. [D26-13.01] 27-2017 Definitions

When used in this article:

(a) Eradication means the elimination of rodents or insects and other pests from any premises through the use of traps, poisons fumigation or any other method of extermination.

(b) Insects and other pests include the members of class insects, including houseflies, lice, bees, cockroaches, moths, silverfish, beetles, bedbugs, ants, termites, hornets, mosquitoes and wasps, and such members of the phylum arthropoda as spiders, mites, ticks, centipedes and wood lice.

Sec. [D26-13.03] 27-2018 Rodent and insect eradication; mandatory extermination

a. The owner or occupant in control of a dwelling shall keep the premises free from rodents, and from infestations of insects and other pests, and from any condition conducive to rodent or insect and other pest life.

b. When any premises are subject to infestation by rodents or insects and other pests, the owner or occupant in control shall apply continuous eradication measures.

c. When the department makes the determination that any premises are infested by rodents, insects or other pests, it may order such eradication measures, as the department deems necessary.

Sec. [D26-13.05] 27-2019 Elimination of harborages

All building material, lumber, boxes, cartons, barrels containers, machinery, raw material, fabricated goods, junk, food, animal feed and any other substance which may afford harborage or provide food for such rodents or insects and other pests shall be kept stored or handled by the owner and tenants of every dwelling in such manner as the department may require. The department may make orders to eliminate rat harborages to the person who is responsible for the conditions. The department shall uncover and inspect periodically all structural harborages which cannot be eliminated from dwellings.

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