2026 NYC HPD Signs Checklist (Free Download-pdf) – Complete Residential Building Compliance Guide

2026 NYC HPD SIGNS CHECKLIST (pdf file)

For Residential Buildings in New York City

FREE DOWNLOAD – Updated January 2026

Stay fully compliant with NYC Housing Preservation & Development (HPD), FDNY, DSNY, and Administrative Code requirements.

This comprehensive 2026 NYC HPD Signs Checklist is designed specifically for:

• Property owners
• Building managers
• Superintendents
• Real estate investors
• Compliance consultants
• NYC residential building operators

This checklist provides a structured, easy-to-follow reference of mandatory and recommended signage requirements for residential buildings in New York City.

WHAT’S INCLUDED IN THIS FREE CHECKLIST

This document includes:

• Complete list of Mandatory Signs Required by Law
• Applicable NYC Administrative Code references
• Required posting locations (lobby, stairwell, boiler room, etc.)
• Required material specifications (metal or Plastic )
• Height and visibility placement notes
• 2026 update: Rent Stabilization Notice Requirement
• Recommended safety & compliance signage
• Legal disclaimers for responsible use

MANDATORY NYC HPD SIGNS (2026)

This checklist covers required signage including but not limited to:

• Certificate of Inspection Frame (6x9")
• No Smoking / No Electronic Cigarettes Signs
• Carbon Monoxide Detector Notice (Metal Required)
• Smoke Detector Notice (Metal Required)
• Housing Information Guide Notice
• Janitor Name & Address Sign + Serial Number
• Boiler Room Sign
• Gas Leak Notice (Local Law 153)
• Fire Safety Plan & Building Information
• Emergency Contact Sign
• Key to Boiler Room Sign (2 Required)
• Recycling Rules Sign (DSNY)
• FDNY Fire Safety Notice (Lobby & Apartment Doors)
• “In a Fire, Close All Doors Behind You”
• Floor Number & Stairway Identification Signs
• Street Number Signage
• Disaster Response Signage
• Apartment & Guest Room Identification
• “NO SMOKING OR ELECTRONIC CIGARETTE USE” (Smoke-Free Air Act)
• NEW JANUARY 2026: Notice to Tenants of Rent Stabilized Dwelling Units (English & Spanish required)

RECOMMENDED (NON-MANDATORY) SIGNS

For enhanced compliance and safety, the checklist also includes:

• Anti-Discrimination Notice
• No Personal Property in Public Areas Sign
• Window Guard Notice

WHY THIS CHECKLIST IS IMPORTANT

NYC inspectors frequently issue violations for:

• Missing lobby signage
• Improper material (paper instead of metal)
• Incorrect mounting height
• Missing boiler room postings
• Missing rent stabilization notices
• Incomplete emergency contact information

This checklist allows property owners to audit their building quickly before inspection.

DISCLAIMER to comply with the New York City Consumer Protection Law which applies to all businesses operating in New York City: We are small family-owned and family-operated Brooklyn-based business. We are not a City of New York store nor are the website, products or services affiliated with the City of New York or any agency of the City of New York. We ourselves, our business, websites, products, services, or any hyperlinks from its website are not sponsored by, approved by, affiliated with, endorsed by, or connected to the City of New York or any agency of the City of New York, including but not limited to HPD, DOB, DOT, DSNY, FDNY and federal directly or by implication.

DISCLAIMER These codes may not be the most recent version. The State / federal or other regulation department may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.

The requirements for sign content are determined by intended use and by applicable regulation. The BUYER is responsible for determining the appropriate content for a sign or package of signs.  WE makes no warranty or representation of suitability of a sign for any specific application. IT IS THE CUSTOMER'S RESPONSIBILITY TO ENSURE THAT THE SIGNS THE CUSTOMER ORDERS ARE IN COMPLIANCE WITH ALL STATE, FEDERAL, LOCAL, AND MUNICIPAL LAWS. Please review terms and conditions prior to purchase. 

For more information about what is required, see the laws that are referenced and the rules applicable to your city and state. This page is for informational purposes only and is not intended as legal advice, professional advice or a statement of law. You may wish to consult with an attorney.