2025-NYC Fire Department Checklist for Building Owners (pdf file)

2025-NYC Fire Department Checklist for Building Owners

Pre-Inspection Preparation

• Keep records of past fire inspections and violations.
• Ensure third-party inspection reports (sprinklers, alarms, elevators, etc.) are up to date.
• Have building plans, certificates of occupancy, and permits available.
• Schedule inspections when the building is occupied (if feasible).

 Fire Safety & Maintenance

•  Fire alarms & CO detectors installed and functional( each room recommended)
•  All doors must be self-closing (including apartment doors).
•  Stairwell doors must have signs and in hallway:
  "In a fire, close all doors behind you"
•  Floor & stair numbers must be posted:
• Both sides of stairwell doors
• On each floor (visible sign)
•  Inside each apartment door:
• Fire Safety Notice ( Also provide to tenant on annual basis)
•  Lobby signage requirements:
• Smoke detector notice sign
• Gas leak notice sign
• Carbon monoxide safety sign
• Fire safety plan
•  Next to elevators:
• Sign: "In a fire, do not use elevator"
•  Stairwells & fire exits must remain clear at all times. No storage or obstructions.
•  Emergency exit signs are illuminated and visible.
•  Emergency lighting is operational (test batteries).
•  Fire extinguishers are present, inspected, and easily accessible.
• In chute rooms, post signage above the chute door per NYC Code §27-848.
•  Apartment & Guest Room Identification Signage:
• Comply with 3 RCNY §505-01
• Proper apartment and guest room numbering
• Directional markings and signs for clear emergency navigation
•  Apartment Number Signs:
• Clearly displayed on each apartment door.
• Must comply with NYC fire safety and visibility standards.

Exit Routes

•  Ensure all egress routes and corridors are clear of obstructions.
•  Make sure exit doors are visible, accessible, and functional.
•  No items stored in hallways, stairwells, or blocking exit routes.
•  Exit doors must open easily without special knowledge or effort.
• Exit signage

Electric Safety

Essential electric-safety rules include:

• Check outlets for loose connections and corrosion.
•  Use safety covers on outlets to safeguard children.
•  Replace electric cords with worn spots or frayed wires.
•  Do not place electric cords under carpets or furniture.
•  Replace missing or broken wall plates.
•  Do not overload outlets or power strips.
• Outlets in public areas-Tamper-resistant receptacles:

 Storage & Hazardous Materials

•  No storage in hallways, stairwells, or mechanical rooms.
•  No flammable materials stored improperly.
•  No obstructions to fire exits or sprinkler systems.

 Building Equipment Checks

•  Sprinkler systems & standpipes are functional and inspected.
• HVAC, electrical, & boiler rooms are clear of clutter.
• Backup generators & fire pumps are tested.
• Annual boiler inspection completed and documented.
• Gas pipe inspection conducted as per zoning requirements.
• Annual elevator inspection completed and documented.
• Compactor room must remain free of garbage accumulation to prevent fire hazards.

Post-Inspection & Follow-Up

•  Address violations within 30 days (or sooner for serious issues).
•  Keep documentation of corrective actions.
•  Schedule a re-inspection if required.

Pro Tip: Conduct self-inspections regularly to avoid violations!

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